Wound Repair Coding in 3 Easy Steps

Wound Repair Coding

Scour the documentation for three key details to correctly code for wound repair.

Accurately coding dermatological procedures can be tricky. It is imperative that medical coders understand the anatomy of the skin and can extract specific information from the clinical documentation. We’ve spent the last two months reviewing the codes and guidelines for damaged skin treatment services by means of skin tag removal, shaving, and lesion excision. In this third and final installment, we’ll discuss coding for wound repair coding (closure) procedures using CPT® codes 12001-13160.

Proper code selection when reporting a wound repair coding procedure requires examining the clinical documentation to determine three things:

  • Layers involved (complexity of the repair: simple, intermediate, or complex);
  • Location of the closed wound; and
  • Length, in centimeters, of the closed wound

Each of these variables is specified in the CPT® repair codes. The repair can consist of sutures, staples, or tissue adhesive (for example, Dermabond), either singly or in combination with each other, or with adhesive strips. Wound closure using adhesive strips as the only repair material should be reported using the appropriate evaluation and management (E/M) code. Wounds repaired solely with Dermabond or other tissue adhesive are reported to Medicare with HCPCS Level II code G0168 Wound closure utilizing tissue adhesive(s) only. Commercial carriers allow simple repair codes (12001-12018). Let’s examine the three key elements that are crucial in determining the correct wound repair code.

Determine Repair Complexities

First, determine the complexity of the repair. Repair codes are divided into three categories:

  • Simple repairs (12001-12021) are for superficial wounds with partial- or full-thickness damage to the skin (epidermis/dermis) and possibly the subcutaneous tissue. Deeper structures are not involved, and these repairs require only a simple one-layer closure. These straightforward repairs involve the skin; deeper layers, such as muscle, remain unaffected. Anesthesia and chemical or electro-cauterization of wounds are included.
  • Intermediate repairs (12031-12057) involve a layered closure of one or more of the deeper layers of the subcutis and superficial (non-muscle) fascia, in addition to the skin (epidermal and dermal) closure. Wounds necessitating an intermediate repair are generally deeper or gaping, requiring suture placement inside the wound to approximate tissue layers below the skin. Per CPT®, “Single-layer closure of heavily contaminated wounds that have required extensive cleaning or removal of particulate matter also constitutes intermediate repair.” When searching the documentation for clues regarding complexity, statements such as “layered closure,” “extensive cleaning,” and/or “removal of debris” indicate an intermediate repair. Lack of these details or mention of a “single-layer closure” suggests a simple repair.
  • Complex repairs (13100-13160) treat deeper, more extensive wounds that require more than a layered closure such as debridement, extensive undermining, stents, scar revision, or retention sutures. Complex repairs include wounds that necessitate the creation of a limited defect for repairs or the debridement of complicated avulsions or lacerations. Documentation should detail extensive reconstructive repair necessitating procedures more involved than cleansing and suturing at one or more levels.

Identify Location Subcategory

After you have determined the complexity of the repair, the next step is to identify the body site(s) being repaired. Within each level of repair, wounds are classified according to anatomic location. Note that these categories are not identical for each level of repair.

  1. Simple repairs:
    • Scalp, neck, axillae, external genitalia, trunk, and/or extremities (including hands and feet) (12001-12007)
    • Face, ears, eyelids, nose, lips, and/or mucous membranes (12011-12015)
  2. Intermediate repairs:
    • Scalp, axillae, trunk, and/or extremities (excluding hands and feet) (12031-12037)
    • Neck, hands, feet, and/or external genitalia (12041-12047)
    • Face, ears, eyelids, nose, lips, and/or mucous membranes (12051-12057)
  3. Complex repairs:
    • Trunk (13100-+13102)
    • Scalp, arms, and/or legs (13120-+13122)
    • Forehead, cheeks, chin, mouth, neck, axillae, genitalia, hands, and/or feet (13131-+13133)
    • Eyelids, nose, ears, and/or lips (13151-+13153)

Figure Wound Length

The final code selection is based on the size of the repair. The length of the wound repaired must be measured and recorded in centimeters, whether curved, angular, or stellate. If the wound measurements are documented in inches or millimeters, instead of centimeters, convert the measurements to centimeters before selecting the appropriate code.

Additional Considerations

Coding Multiple Repairs

Often, the physician repairs several wounds in a single session. When multiple wounds are repaired, check if any repairs of the same classification (simple, intermediate, complex) are grouped to the same anatomic area. If so, per CPT® coding guidelines, the lengths of the wounds repaired should be added together and reported with a single, cumulative code. Do NOT combine wounds of different complexity or those that fall within separate anatomical location groupings.

When reporting wounds of differing severity and/or location, claim the most extensive code as the primary service and append modifier 59 Distinct procedural service to subsequent repair codes. Multiple procedure reductions will apply for the second and subsequent procedures, except for those reported using an add-on code.

To Bundle or Not to Bundle

Wound repair is often performed with other related procedures. Some of these related procedures can be separately reported, while others can’t or depend on specific circumstances. Here’s a breakdown of how to determine when separate reporting is warranted.

Never reported separately with wound repair:

  • Any service considered part of the global surgical package, such as topical anesthesia, writing orders, and immediate/typical postoperative care. For more details, see the Surgical Package Definition in the CPT® Surgery Guidelines. Be aware that Medicare defines the surgical package differently; for more information, refer to the Medicare Claims Processing Manual.
  • Chemical or electro-cauterization.
  • Simple ligation of vessels in an open wound.
  • Simple exploration of nerves, blood vessels, or tendons in an open wound. More extensive exploration may be reported separately, as explained below.
  • For complex wound repairs, do not report the creation of a limited defect or the debridement of complicated lacerations or avulsions, as that is considered necessary preparation.

Sometimes reported separately with wound repair:

  • Decontamination and/or debridement services provided in conjunction with wound repairs are not coded separately unless the documentation specifies that gross contamination required prolonged cleansing, that appreciable amounts of devitalized or contaminated tissue were removed, or when debridement is carried out separately without immediate primary closure.
  • Lesion excision includes simple repairs, but repairs using intermediate or complex closure should be reported separately.

Always reported separately with wound repair:

  • Excisional preparation of a wound bed or debridement of an open fracture or dislocation when performed with a complex repair.
  • Complex repair of nerves, blood vessels, and tendons.
  • “If the wound requires enlargement, extension of dissection (to determine penetration), debridement, removal of foreign body(s), ligation or coagulation of minor subcutaneous and/or muscular blood vessel(s) of the subcutaneous tissue, muscle fascia, and/or muscle, not requiring thoracotomy or laparotomy, use codes 20100-20103, as appropriate,” per CPT®.

Avoid common coding mistakes by remembering the three key components for coding wound repair correctly: complexity, location, and length. Detailed documentation is critical in determining these details, which ensures coding precision and proper payment for services rendered.

For More Information: https://www.aapc.com/blog/49780-wound-repair-coding-in-3-easy-steps/